CARS

MSF has selected the following standard vehicles with a standard preparation by ESC:

5 véhicules 4x4:

• Toyota HZJ76 (hard top), 6 seats, diesel
• Toyota HZJ78 (hard top), 11 seats, diesel
• Toyota HZJ79 (pick-up), 3 seats, diesel
• Toyota HZJ79 double cabin, 6 seats, diesel
• Toyota Hilux double cabin, pick-up, diesel

The choice will depend on your needs, the presence of local dealers, the existing MSF fleet, etc.

City car

It is recommended to execute a market survey on national or regional level, in order to validate a city car for the concerned mission, taking into account the specifications you’re looking for, the presence of local dealers, the availability and quality of the proposed options, etc.

PURCHASE OF VEHICLES

The procurement of a vehicle, either new or second-hand should always be discussed with your technical department and approved by them.

There are 2 possibilities for purchasing:

Purchase via an MSF supply centre

Toyota has entered into an agreement to supply vehicles that meet MSF's specifications.

The choice for a standard vehicle, allows you to benefit from prearranged spare part kits and a defined standard preparation developed for each type of vehicle.

Contact your technical department to know more about to what extent the options vary from one operational centre to another.

It is also reassuring to be able to benefit from the technicians expertise on a well-known and approved model.

Finally, the management tools developed especially for these models are available, such as the logbook and a spare parts order tool.

Note

Sea freight can take anything from 15 days (at best) to 2 months, and could costs between € 2200,- to € 7000,- (whereas air freight costs between € 8000,- to € 15000,- or even more). These indicative prices for transport could fluctuate depending for example on the level of access and the stability of the location / country of destination.

Local purchase

Usually more expensive, but shorter wait for delivery, which can be a requirement in emergencies.

Make sure that spare parts are available locally. Do not buy imitations, but only genuine manufacturer's parts.

In case of local purchase of non-standard vehicles, the supply centres cannot guarantee the supply of spare parts.

TOYOTA SPARE PARTS

Missions must establish stocks of spare parts.

Principally, planned spare parts orders (per semester) should be send to your supply centre. It is useful to explore the local market, to investigate the availability and prices of spare parts at local distributors. Even if you are considering importing spare parts, it can be useful to make an arrangement with a local dealer in case of emergency.

Spare part orders

There are 2 types of spare part orders:

• stock orders (every 6 months)
• specific orders for parts which are not stocked (when required)

MSF has developed a small program in Microsoft Excel to help you manage your stock and place orders for Toyota spare parts (see technical department).

To order parts which are not included in the MSF list, see the Toyota spare parts catalogue on paper or digitally if available.

The following must appear on your order:

• complete code of the model (i.e. HZJ78L- RJMRS)
• chassis number (i.e. JTERB71J700059235)

In case of doubt concerning the suitability of a part, attach as much information as you have to your order, and ask your technical department for advice.

Toyota spare parts catalogue

The paper version of this catalogue is no longer produced, however there might still be a copy available in your mission, which is only useful if it covers the production date of the concerned vehicle. It is not easy to use; you should therefore read the introduction very carefully before consulting the main body of the catalogue.

As spare parts are constantly developing, the catalogue quickly becomes outdated.

The alternative is the electronic spare parts catalogue, as long as the installed version covers the specifics such as the production date of the concerned vehicle.

Caution

To define the exact reference of a spare part for a certain model sometimes requires a technical interpretation and knowledge on the options and / or assemblies possible, even when using the digital catalogue.

Consult your technical department in case of doubt or need.

MANAGING THE VEHICLE FLEET

Vehicles are essential to the running of a project and must therefore be properly managed.

See the existing MSF guidelines on the subject.